Develop Reference

Google Sheet Auto Email Script

I have a form that contains 84 questions, not all of them are mandatory.
This is the script I manage to write so far:
function SendEmail() {
var ActiveSheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var StartRow = 2;
var RowRange = ActiveSheet.getLastRow() - StartRow + 1;
var WholeRange = ActiveSheet.getRange(StartRow,1,RowRange,84);
var AllValues = WholeRange.getValues();
var message = "";
for (i in AllValues) {
var CurrentRow = AllValues[i];
var EmailSent = CurrentRow[85];
if (EmailSent == "Sent")
continue;
# I know this part takes only the first 5 column, I wrote them only as an example. In bold the headers of each column.
message =
"<p><b>Kind of content: </b>" + CurrentRow[2] + "</p>" +
"<p><b>Project Name: </b>" + CurrentRow[3] + "</p>" +
"<p><b>Project Description: </b>" + CurrentRow[4] + "</p>" +
"<p><b>Name of your team: </b>" + CurrentRow[5] + "</p>" +
"<p><b>Scope of work: </b>" + CurrentRow[6] + "</p>";
var setRow = parseInt(i) + StartRow;
ActiveSheet.getRange(setRow, 85).setValue("sent");
}
var SendTo = "email#gmail.com";
var Subject = "New"+" " + CurrentRow[2] +" "+"project request";
MailApp.sendEmail({
to: SendTo,
cc: "",
subject: Subject,
htmlBody: message,
});
}
What I want is to send an email every time somebody fills the form and the content of the email should include only the last row and only the columns with data with their header.
The way this script is written will generate an email with 84 rows, most of them empty and not relevant. Can somebody give me a hand with it?
Thank you so much for your help!!

You can use sheet.getLastRow() to get the index of the last row in the sheet that has data.
For finding columns that have data, you can iterate through the row data and look for cell values that are not blank.
var header = sheet
.getRange(1,1,1,sheet.getLastColumn())
.getDisplayValues()[0];
var data = sheet
.getRange(sheet.getLastRow(),1,1,sheet.getLastColumn())
.getDisplayValues()[0];
var output = [];
for (var d=0; d<data.length; d++) {
if (data[d] !== "") {
output.push(header[d] + " = " + data[d]);
}
}
return data.join("\n");

I know you are too naive to coding and Amit is a busy person, so just to help you, I am plugging in the code he has provided to your code with a small correction, so you can just copy the entire code :)
function SendEmail() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var lRow = sheet.getLastRow();
var emailSent = sheet.getRange(lRow, 86).getValue();
var header = sheet
.getRange(1,1,1,sheet.getLastColumn())
.getDisplayValues()[0];
if (emailSent != "Sent"){
var data = sheet
.getRange(lRow,1,1,sheet.getLastColumn())
.getDisplayValues()[0];
var output = [];
for (var d=0; d<data.length; d++) {
if (data[d] !== "") {
output.push(header[d] + " = " + data[d]);
}
}
var message = output.join("\n");
var SendTo = "email#gmail.com";
var Subject = "New"+" " + sheet.getRange(lRow, 3).getValue() +" "+"project request";
MailApp.sendEmail({
to: SendTo,
cc: "",
subject: Subject,
htmlBody: message,
});
sheet.getRange(lRow, 86).setValue("sent");
}
}

You can use filter, for example
var AllValues = WholeRange.getValues().filter( row => row[5] != '');
will reduce AllValues to only those there column 6 isn't empty

Google Apps Script - Setting a row to complete only after it's been ran through the loop

I have Google Apps Script which inputs events into my google calendar from a spreadsheet. Anyone know how to have the script set a row's background color to green & last column value to "complete" only if it's been ran through the loop?
Currently I have it just setting the full range to these parameters, but would like to prevent certain rows from being included if the last column is equal to "Invalid".
function inputEvents() {
var spreadsheet = SpreadsheetApp.getActiveSheet();
var calendarId = spreadsheet.getRange("B1").getValue();
var calendar = CalendarApp.getCalendarById(calendarId)
var lr = spreadsheet.getLastRow();
var count = spreadsheet.getRange("A3:AF"+lr+"").getValues();
for (x=0; x<count.length; x++) {
var events = count[x];
var name = events[2];
var phone = events[3];
var email = events[4];
var title = events[5];
var startTime = events[6];
var endTime = events[7];
var description = events[8];
var location = events[9];
var eventId = events[31];
var contactHeader = "CONTACT:";
var descriptionHeader = "DESCRIPTION:";
var complete = "Complete";
var invalid = "Invalid";
var info =
contactHeader.bold() + "\n"
+ name + "\n"
+ phone + "\n"
+ email + "\n"
+ "\n" + descriptionHeader.bold() + "\n"
+ description;
var options = {
'guests' : email,
'description': info,
'sendInvites': 'True',
'location': location,
}
if (eventId != complete && eventId != invalid){
calendar.createEvent(title, startTime, endTime, options);
spreadsheet.getRange("AF3:AF"+lr+"").activate().setValue('Complete');
spreadsheet.getRange("A3:AF"+lr+"").activate().setBackground('#d9ead3');
}
}
}

You're using the setValue and setBackground methods to the entire range, you need to apply them only to the range you're interested in, try setting a currentRow variable and change the range you're getting inside your if statement, like this:
var currentRow = 3 + x;
if (eventId != complete && eventId != invalid){
calendar.createEvent(title, startTime, endTime, options);
spreadsheet.getRange("AF" + currentRow).setValue('Complete');
spreadsheet.getRange("A"+ currentRow + ":AF" + currentRow).setBackground('#d9ead3');
}

Sending message to Telegram from Google Sheet via Google Scripts

I'm trying to send a telegram message to myself, every morning, with a different quote that I have listed in a Google Sheet. I wrote some code that adds messages to the list, but I can't seem to generate a random row from the list to send daily.
var token = "TOKEN";
var telegramAPI = "https://api.telegram.org/bot" + token;
var webAppAPI = "https://script.google.com/macros/s/GOOGLE_WEB_APP_ADDRESS";
var ssId = "SPREADSHEET_ID";
function getMe() {
var url = telegramAPI + "/getMe";
var response = UrlFetchApp.fetch(url);
Logger.log(response.getContentText());
}
function setWebhook() {
var url = telegramAPI + "/setWebhook?url=" + webAppAPI;
var response = UrlFetchApp.fetch(url);
Logger.log(response.getContentText());
}
function sendText(id,text) {
var url = telegramAPI + "/sendMessage?chat_id=" + id + "&text=" + text;
var response = UrlFetchApp.fetch(url);
Logger.log(response.getContentText());
}
function doGet(e) {
return HtmlService.createHtmlOutput("Test Data" + JSON.stringify(e,null,4));
}
function doPost(e) {
Logger.log(e);
var data = JSON.parse(e.postData.contents);
var text = data.message.text;
var what = data.message.text.split("-")[0]
var who = data.message.text.split("-")[1]
var id = data.message.chat.id;
var name = data.message.chat.first_name;
var response = "Hi " + name + ", this quote has been added to your database: " + text;
sendText(id,response);
SpreadsheetApp.openById(ssId).getSheets()[1].appendRow([new Date(),id,name,text,response,what,who]);
All of this works fine. I added a query that pulls them over to my Quote sheet from my Telegram Feed sheet, that I'll put here to help someone:
=IFERROR(QUERY('Telegram Feed'!$G$1:$G$98,"",-1),"Error")
Now that I'm pulling in quotes, I want to generate a random one from the list and schedule it to send to myself on a daily basis. I've included what I've tried below, but I can't seem to figure out what I'm doing wrong.
The randomizer is partially working, but seems to be grabbing all of the content, which I need to refactor to say something along the lines of:
message = f"{quote} + ' - ' + {author}"
Randomizer:
function randomizer() {
var ssa = SpreadsheetApp.openById(ssId);
var ss = ssa.getSheetByName('Quotes');
var range = ss.getRange(1,1,ss.getLastRow(), 2);
var data = range.getValues();
for(var i = 0; i < data.length; i++)
{
var j = Math.floor(Math.random()*(data[i].length));
var element = data[i][j];
ss.getRange(i+1, 6).setValue(element);
Logger.log(element);
}
}
Up until this point, it mostly works (even though I need to figure out how to fix the randomizer function as mentioned above. It's when I try to send a random message from the script to Telegram that I run into problems.
function sendQuote(what,who) {
var data = randomizer();
var dataJSON = JSON.parse(data.postData.contents);
var url = telegramAPI + "/sendMessage?chat_id=" + 'CHAT_ID_NUM' + "&text=" + what + " - " who;
}
I'm getting nothing back. Anyone know what I'm doing wrong?
EDIT:
I followed the suggestions from Дмитро-Булах & carlesgg97, and I refactored a bunch of my randomize code to give me a quote and author. For some reason, I'm now getting the error "TypeError: Cannot read property "postData" from undefined.: from the line that reads var dataJSON = JSON.parse(data.postData.contents);
Does anyone know why this is happening?
I'll close the issue within 24hrs regardless. Thanks for the help everybody!
function sendQuote(quote,author) {
var data = randomize();
var dataJSON = JSON.parse(data.postData.contents);
var encodedText = encodeURIComponent(quote + " - " + author);
var url = telegramAPI + "/sendMessage?chat_id=" + 'CHAT_ID' + "&text=" + encodedText;
UrlFetchApp.fetch(url);
}
function randomize() {
var sss = SpreadsheetApp.openById(ssId);
var ss = sss.getSheetByName('Quotes');
var length = ss.getLastRow();
var overshoot = 97 //monitor for changes as list size increases
var true_length = length-overshoot;
var line = (Math.random() * ((true_length - 2) + 1)) + 2;
var quote_cell = ss.getRange(line,2);
var quote = quote_cell.getValue();
var author_cell = ss.getRange(line,1);
var author = author_cell.getValue();
Logger.log(quote + " - " + author);
}

Seems like you may be having two different problems:
You are not encoding the text as URL-safe. To safely append data (in this case the text URL Query string parameter) to your URL, you should use encodeURIComponent().
You don't seem to actually be sending the request. Did you miss the UrlFetchApp.fetch() call?
See below an example that fixes both issues:
function sendQuote(what,who) {
var data = randomizer();
var dataJSON = JSON.parse(data.postData.contents);
var encodedText = encodeURIComponent(what + " - " + who);
var url = telegramAPI + "/sendMessage?chat_id=" + 'CHAT_ID_NUM' + "&text=" + encodedText;
UrlFetchApp.fetch(url);
}

Correct script to send only the last row of data in Google Sheets

The script I have is sending out the information in the format I want. The problem I have is that it is sending out each row as an indiviual email instead of only sending out the latest data. I only want the last row of data to be sent out.
function CustomEmail() {
var sheet = SpreadsheetApp.getActiveSheet();
lastRow = sheet.getLastRow();
startrow= 2;
var range = sheet.getRange("A2:Z1000");
var UserData = range.getValues();
for (i in UserData) {
var row = UserData[i];
var name = row[2];//market
var senderEmail = ''
if (name === 'South')
{senderEmail = 'tom#no.com';}
else if (name === 'West')
{senderEmail = 'bob#bob.com';}
else if (name === 'East')
{senderEmail = 'non#no.com';}
var AgentOwner = row[18];//Agent Owner
var address = row[20];//Address
var City = row[21];//City
var State = row[22]//state
var Incident = row[17]//incident type
var Date = row[4]//date and time
emailBody = "New Security Incident Report from: " +AgentOwner+ "\nAddress: " +address+ "\nCity: " +City+ "\nState: " +State + "\nIncident: " +Incident + "\nDateTime:" +Date
MailApp.sendEmail(senderEmail,"Security Incident Report", emailBody);
}
}

Try this -
function CustomEmail() {
var sheet = SpreadsheetApp.getActiveSheet();
var row = sheet.getRange(sheet.getLastRow(), 1, 1, sheet.getLastColumn())[0];
Logger.log(row);
var name = row[2]; //market
var senderEmail = '';
if (name === 'South') {
senderEmail = 'tom#no.com';
} else if (name === 'West') {
senderEmail = 'bob#bob.com';
} else if (name === 'East') {
senderEmail = 'non#no.com';
}
var AgentOwner = row[18]; //Agent Owner
var address = row[20]; //Address
var City = row[21]; //City
var State = row[22]; //state
var Incident = row[17]; //incident type
var Date = row[4]; //date and time
emailBody =
'New Security Incident Report from: ' +
AgentOwner +
'\nAddress: ' +
address +
'\nCity: ' +
City +
'\nState: ' +
State +
'\nIncident: ' +
Incident +
'\nDateTime:' +
Date;
MailApp.sendEmail(senderEmail, 'Security Incident Report', emailBody);
}
Edit:
Go to script, paste new code, run the function, then in menu, View > Log and see if the row values are logged properly. If any issues with data indices, adjust them accordingly.

Google Script Time-Based Trigger -> Asking for Authorization all the time

So I have this google script function that reads information from a google spreadsheet and sends an email with the data. I set up a time-based trigger that activates every day at a certain hour but the problem is that every time it triggers the script ask for authorization so basically what I'm receiving is the email with this "time-based" error that asks for authorization.
The function self-works perfectly when I manually execute it and confirm the authorization myself.
I set up the time-based trigger via code and the trigger option of the scripts but none of them seems to work.
Do you guys know a way to always keep the authorization on so the trigger can work and send the email with the data?

so to add some additional information here, this is the code I'm using right now:
The spreadsheet is shared between two people, me and a co-worker.
If I manually execute this script, it will ask for authorization and then send to my email the data I need. My problem comes when I tried to set up a trigger to automatically execute this script. Every time the trigger execute the script I get an email saying that it needs authorization.
Function: emailCarts
Error Message: Authorization is required to perform this action. Activation: Time-Based
function emailCharts(sheet,emails,emailSubject){
var ss = SpreadsheetApp.openById("SPREADSHEET_ID");
var sheet = SpreadsheetApp.openById("SPREADSHEET_ID").getSheetByName("Graficos");
var emailSubject = 'Reporte Automático Reclamos y Sugerencias ' + Utilities.formatDate(sheet.getRange("B2").getValue(),ss.getSpreadsheetTimeZone(),"dd/MM/yy");
var emails = 'MY_EMAIL'; // your email ID
var charts = sheet.getCharts();
var sheet2 = SpreadsheetApp.openById("SPREADSHEET_ID").getSheetByName("Tabla");
var schedRange = sheet2.getDataRange();
var body = '<div style="text-align:left;display: inline-block;font-family:
arial,sans,sans-serif">'
body += '<H1>'+ 'Reclamos Abiertos ' +'</H1>';
body += getHtmlTable(schedRange);
body += '</div><br>';
debugger;
if(charts.length==0){
MailApp.sendEmail({to: emails,subject: "ERROR:"+emailSubject,htmlBody: "No hay
gráficos en el spreadsheet"});
return;
}
var chartBlobs = new Array(charts.length);
var emailBody = "Estimados,<br><br> Junto con saludar, se hace envío del reporte
automático de los Reclamos/Sugerencias/Felicitaciones Abiertos y Cerrados,
correspondiente a la fecha: "
+ Utilities.formatDate(sheet.getRange("B2").getValue(),ss.getSpreadsheetTimeZone(),"dd/MM/yy");
var emailImages = {};
for(var i=0;i<charts.length;i++){
var builder = charts[i].modify();
builder.setOption('vAxis.format', '#');
var newchart = builder.build();
chartBlobs[i] = newchart.getAs('image/png');
emailBody = emailBody + "<p align='center'><img src='cid:chart"+i+"'></p>";
emailImages["chart"+i]= chartBlobs[i];
}
for (var i = 0; i < emails.length; i++){
MailApp.sendEmail({to: emails[i], subject: emailSubject, htmlBody: emailBody+body, inlineImages: emailImages});
}
}
function getHtmlTable(range){
var ss = range.getSheet().getParent();
var sheet = range.getSheet();
startRow = range.getRow();
startCol = range.getColumn();
lastRow = range.getLastRow();
lastCol = range.getLastColumn();
// Read table contents
var data = range.getValues();
// Get css style attributes from range
var fontColors = range.getFontColors();
var backgrounds = range.getBackgrounds();
var fontFamilies = range.getFontFamilies();
var fontSizes = range.getFontSizes();
var fontLines = range.getFontLines();
var fontWeights = range.getFontWeights();
var horizontalAlignments = range.getHorizontalAlignments();
var verticalAlignments = range.getVerticalAlignments();
// Get column widths in pixels
var colWidths = [];
for (var col=startCol; col<=lastCol; col++) {
colWidths.push(sheet.getColumnWidth(col));
}
// Get Row heights in pixels
var rowHeights = [];
for (var row=startRow; row<=lastRow; row++) {
rowHeights.push(sheet.getRowHeight(row));
}
// Future consideration...
var numberFormats = range.getNumberFormats();
// Build HTML Table, with inline styling for each cell
var tableFormat = 'style="border:1.5px solid black;border-collapse:collapse;text- align:center" border = 1.5 cellpadding = 5';
var html = ['<table '+tableFormat+'>'];
// Column widths appear outside of table rows
for (col=0;col<colWidths.length;col++) {
html.push('<col width="'+colWidths[col]+'">')
}
// Populate rows
for (row=0;row<data.length;row++) {
html.push('<tr height="'+rowHeights[row]+'">');
for (col=0;col<data[row].length;col++) {
// Get formatted data
var cellText = data[row][col];
if (cellText instanceof Date) {
cellText = Utilities.formatDate(
cellText,
ss.getSpreadsheetTimeZone(),
"dd/MM/yy");
}
var style = 'style="'
+ 'color: ' + fontColors[row][col]+'; '
+ 'font-family: ' + fontFamilies[row][col]+'; '
+ 'font-size: ' + fontSizes[row][col]+'; '
+ 'font-weight: ' + fontWeights[row][col]+'; '
+ 'background-color: ' + backgrounds[row][col]+'; '
+ 'text-align: ' + horizontalAlignments[row][col]+'; '
+ 'vertical-align: ' + verticalAlignments[row][col]+'; '
+'"';
html.push('<td ' + style + '>'
+cellText
+'</td>');
}
html.push('</tr>');
}
html.push('</table>');
return html.join('');
}